Crew Documents
Crew Documents
Crew documents are stored on each crew profile. They can include personal documents, training documents, medical documents and other required records.
Open a crew member and select the Documents tab.
Document Matrix
The document matrix compares the documents required for the crew member's rank with the documents already uploaded.
It helps show which documents are available and which are missing.
Missing Documents
If required documents are missing, they appear in the Missing documents section.
Use Add document to create a document record for a missing requirement.
Document Groups
Documents are grouped by type:
- Training
- Personal
- Medical
- Other
Add or Edit a Document
When adding or editing a document, enter the document details and upload the supporting file if available.
Common fields include:
| Field | Description |
|---|---|
| Document template | The standard document requirement. |
| Title | The document title. |
| Number | Certificate or document number. |
| Issuer | Issuing organisation or authority. |
| Country | Country of issue, if required. |
| Issue date | Date the document was issued. |
| Expiry date | Date the document expires. |
| Notes | Any relevant comments. |
| Limited access | Restricts visibility to users with permission to view limited access documents. |
| Attachment | Upload the document file. |
Renew a Document
Use renewal when a new version of a document is received.
Renewing creates the new document and archives the previous one.
Archived Documents
Use the Archived toggle in the crew document tab to view archived documents for that crew member.