Creating a Purchase Request (PR)

Purchase Requests are identified by a unique code: Example: PR-V24-0001

Required information

• Title (short description)
• Priority (urgency)
• Date required
• Your initials
• Optional notes
• Optional attachments (photos, documents)

Requests start as Drafts and must be submitted for approval.

Adding Items to a Purchase Request

You can add items to a request in several ways:

• Wishlist items
• Spare parts (from Maintenance inventory)
• Services (linked to jobs or assets)
• Hospital equipment
• Free text line (not stored in inventory)

Each line can contain comments and attachments.

Submitting & Approval

Once submitted:

• A notification is sent to the Ship Manager
• The request becomes visible after synchronization

Synchronization schedule

• 02:00 UTC
• 14:00 UTC

The Ship Manager can:

• Approve
• Reject
• Request additional information