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User notifications User notifications decide which e-mail notifications you receive from Marlinspike. Opening notification settings Open the user menu. Click Your profile. Open the Notifications tab. Enable or disable all e-mail notifications Use Enable all e-...

Certificates This book is a user manual for the Certificates module. It explains what users can do in the module and which permissions are needed. The Certificates module is used to keep track of important vessel certificates, inspections, endorsements, rene...

Managing Certificates Create a Certificate Go to Certificates > Overview and select Create > Create certificate. Complete the certificate form. Certificate Fields Field Description Group The certificate group where the certificate belongs. Certifica...

Creating and Managing Certificate Groups Certificate groups are used to organise certificates and control who can view or manage them. Groups can be used for certificate categories, vessel areas, departments, inspection types or any other structure that makes ...

Renewals, Endorsements and Archive Renew a Certificate Use Renew certificate when a new certificate has been issued. Renewing a certificate: Creates a new certificate record with the same title and group. Lets you enter the new number, issuer, issue date and ...

Status Overview and Exports The Status page shows certificates that are expired or due before a selected date. Expired Certificates Expired certificates appear at the top of the Status page. These are certificates where the calculated due date is before today...

Crewing This book is a user manual for the Crewing module. It explains crew profiles, crew documents and appraisals from a user point of view. The Crewing module is used to manage crew profiles, ranks, required documents, document expiry status and appraisal...

Crew Profiles Crew profiles contain the personal, contact, service and rank information for each crew member. Select a crew member from the Crew list to open the profile. Profile Information A crew profile can show: Name and profile picture Current rank Gend...

Crew Documents Crew documents are stored on each crew profile. They can include personal documents, training documents, medical documents and other required records. Open a crew member and select the Documents tab. Document Matrix The document matrix compares...

Document Status and Notifications The Crew Documents overview shows missing, expired and due documents across active crew members. Statuses Status Meaning Missing A required document is not present for the crew member. Expired The document expiry dat...

Appraisals The Appraisals section is used to create, complete, approve and review crew appraisals. To Do The To Do page shows: Draft appraisals Appraisals pending approval Select New to create a new appraisal. Create an Appraisal When creating an appraisal,...

Port Directory This book is a user manual for the Port Directory module. It explains how to find, create and maintain port information. The Port Directory module is used to store and share port, anchorage, area and country information. Use this module to: S...

Port Entries Port Directory contains different entry types. The entry type decides how the item is shown and how it relates to other entries. You need Port Directory permissions to create or edit entries. Opening a port entry Open Port Directory. Click an e...

Contacts and Documents Port entries can contain contacts and supporting documents. Contacts Open the Contacts tab on a port entry to view linked contacts. Contacts can be used for agents, authorities, suppliers, terminals and other useful port-related organis...

Safety This book is a user manual for the Safety module. It explains drills, reports, analysis and safety settings. The Safety module is used to plan, report, approve and analyse safety drills. Use this module to: View the drill calendar. See due and overdu...

Drill Reports The drill reports area is where you create the official record for a drill, add participating crew, record findings and move the report through draft, pending and finished statuses. Required permissions You need the relevant Safety permissions f...

Drill Analysis and Safety Settings Use Drill Analysis to review recurring findings and use Safety module settings to set up drills, evaluation categories and ignored keywords. Required permissions For analysis and reports, you may need: Access Safety Module (...

Inventory The Inventory tab is used for maintenance parts and stock locations. You need Access inventory to open Inventory. Creating, editing, deleting and linking parts require additional part permissions. Opening Inventory Open Maintenance and click Inven...