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Getting Started
Hospital module (for doctors)
Marlinspike is an organisational and management system built around a modular structure.Each department operates within its own module, all accessible from a central dashboard. Usually, only the Hospital / Medical Module is enabled and visible for doctors. T...
Accessing the Hospital Module
The Hospital Module is identified by the Marlinspike icon on the desktop. Opening Marlinspike Double-click the Marlinspike icon. The application opens on the Dashboard. Available sections for doctors Medical Journal / Reports Inventory (view-only for doctor...
Medical Journal & Reports
Opening the Medical Journal From the Dashboard: Click View all reports This opens the Medical Journal overview, where you can: View existing reports Create a new medical report Creating a new report Click New report Fill in: Initials Illness / Accident C...
Medication & Equipment Inventory
Usually, doctors can view medication and equipment availability. Accessing Inventory Click the tablet / pill icon OR From within a report, choose Inventory Finding items You can: Search by generic name Browse by category (left-hand side) Browsing is often ...
Closing the ApplicationNew Page
To close Marlinspike: Use the standard X button of your operating system Always ensure reports are saved or finalised before exiting.
Purchasing Module
The Marlinspike Purchasing Module manages the complete purchasing lifecycle on board and ashore.
Introduction
What is the Purchasing Module?
The Marlinspike Purchasing Module manages the complete purchasing lifecycle on board and ashore. It supports: Purchase Requests (PR) Purchase Orders (PO) Supplier communication Inventory integration Budget awareness and traceability The module is designed fo...
Roles & Responsibilities
Below you will find an example of how roles and responsibilities can be set-up. Crew Create Purchase Requests Add items to Wishlist Track request status Ship Manager Approve or reject Purchase Requests Request quotations Convert Requests to Orders Send Orde...
Purchasing Workflow Overview
Crew creates a Purchase Request Ship Manager reviews and approves Quotations are requested from suppliers Approved request is converted into a Purchase Order Order is sent to supplier Items are received and booked into inventory Order is completed and archive...
Purchase Requests
Creating a Purchase Request (PR)
Purchase Requests are identified by a unique code: Example: PR-V24-0001 Required information Title (short description) Priority (urgency) Date required Your initials Optional notes Optional attachments (photos, documents) Requests start as Drafts and must be...
New Page
Quotations & Supplier Selection
After approval: Requests can be sent directly to selected suppliers Suppliers receive an e-mail with: PDF request Attachments The Ship Manager: Compares quotations Selects the preferred supplier Converts the request into a Purchase Order
Submitting & Approval
nce submitted: A notification is sent to the Ship Manager The request becomes visible after synchronization Synchronization schedule 02:00 UTC 14:00 UTC The Ship Manager can: Approve Reject Request additional information
Purchase Orders
Creating Purchase Orders (PO)
Purchase Orders are identified by a unique code: Example: PO-C24-0001 Common steps Draft order (blank or based on PR) Send order to supplier Mark as "Sent to vessel" Receive and book items Mark order as completed Attach invoices (office) Order Details & Deli...