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Creating Purchase Orders A purchase order is the formal order sent to a supplier. Purchase orders receive a unique PO code. Creating an order Open Purchasing and go to Orders. Create a blank order or convert an approved purchase request into an order. Fill in ...

Sending orders to suppliers Send the order when it is ready for the supplier. Sending an order Open the purchase order. Check the supplier, delivery information and order lines. Click Send order. Marlinspike sends an e-mail to the supplier with the order PDF a...

To use passkey in a local environment your server should have a local domain and ssl certificate set-up. Please contact Off Canvas if you would like this set-up. Creating a Passkey:  Always try to have a minimum of 2 passkeys in your profile, to ensure you h...

In Marlinspike codes are generated often to give a unique and traceble identification to an item. These codes follow a standard pattern: The serial number is resetted every year.The source can be either Cloud (C) or Vessel (V). Next to the code, each ite...

Using an Authenticator App An authenticator app adds an extra security step when signing in. After entering your e-mail address and password, you enter a six-digit code from an authenticator app on your phone. Before you start You need your Marlinspike login d...

Document status overview The Document status page shows crew document issues in one overview. Use it to find missing, expired and due documents. Opening Document status Open Crewing. Click Document status. Statuses Missing means a required document has not bee...

Notifying crew The Notify crew page sends document reminder e-mails to crew members. Use it when crew documents are missing, expired or due soon. Opening Notify crew Open Crewing. Click Notify crew. Selecting crew Use the filters to decide which document issue...

User notifications User notifications decide which e-mail notifications you receive from Marlinspike. Opening notification settings Open the user menu. Click Your profile. Open the Notifications tab. Enable or disable all e-mail notifications Use Enable all e-...

Certificates This book is a user manual for the Certificates module. It explains what users can do in the module and which permissions are needed. The Certificates module is used to keep track of important vessel certificates, inspections, endorsements, rene...

Managing Certificates Create a Certificate Go to Certificates > Overview and select Create > Create certificate. Complete the certificate form. Certificate Fields Field Description Group The certificate group where the certificate belongs. Certifica...

Creating and Managing Certificate Groups Certificate groups are used to organise certificates and control who can view or manage them. Groups can be used for certificate categories, vessel areas, departments, inspection types or any other structure that makes ...

Renewals, Endorsements and Archive Renew a Certificate Use Renew certificate when a new certificate has been issued. Renewing a certificate: Creates a new certificate record with the same title and group. Lets you enter the new number, issuer, issue date and ...

Status Overview and Exports The Status page shows certificates that are expired or due before a selected date. Expired Certificates Expired certificates appear at the top of the Status page. These are certificates where the calculated due date is before today...