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The Hospital Module is identified by the Marlinspike icon on the desktop. Opening Marlinspike Double-click the Marlinspike icon. The application opens on the Dashboard. Available sections for doctors Medical Journal / Reports Inventory (view-only for doctor...

Opening the Medical Journal From the Dashboard: Click View all reports This opens the Medical Journal overview, where you can: View existing reports Create a new medical report Creating a new report Click New report Fill in: Initials Illness / Accident C...

Usually, doctors can view medication and equipment availability. Accessing Inventory Click the tablet / pill icon OR From within a report, choose Inventory Finding items You can: Search by generic name Browse by category (left-hand side) Browsing is often ...

To close Marlinspike: Use the standard X button of your operating system Always ensure reports are saved or finalised before exiting.

What is the Purchasing Module? This book is a user manual for the Purchasing module. It explains how users create requests, approve them, work with suppliers, create orders and manage budgets. The Purchasing module supports the purchasing flow on board and a...

Roles and responsibilities This page gives an example of how Purchasing responsibilities can be divided. Your vessel may use different role names. Crew Crew usually creates purchase requests. Crew can add items, explain why they are needed and submit the reque...

Purchasing workflow overview The Purchasing module follows a clear workflow. Typical workflow A user creates a purchase request. The request is submitted for approval. The ship manager reviews the request. Quotations can be requested from suppliers. The prefe...

Creating a Purchase Request A purchase request is used when something needs to be purchased. Purchase requests receive a unique PR code. Creating a request Open Purchasing and go to Requests. Click New request. Fill in the request details: title priority date...

Wishlist The Wishlist is used for items that may become a purchase request later. Use it when you want to collect purchasing ideas before creating a formal request. Adding an item to the Wishlist Open Purchasing and go to Wishlist. Click New. Enter the item de...

Quotations and supplier selection Quotations help compare supplier offers before ordering. Requesting quotations Open the approved request. Select the suppliers that should receive the request. Send the quotation request. Suppliers receive the request informat...

Submitting and approval Submitting a purchase request sends it into the approval flow. Submitting a request Open the draft request. Check the request details and item lines. Click Submit. The responsible approver is notified. Approval The approver can approve ...

Creating Purchase Orders A purchase order is the formal order sent to a supplier. Purchase orders receive a unique PO code. Creating an order Open Purchasing and go to Orders. Create a blank order or convert an approved purchase request into an order. Fill in ...

Sending orders to suppliers Send the order when it is ready for the supplier. Sending an order Open the purchase order. Check the supplier, delivery information and order lines. Click Send order. Marlinspike sends an e-mail to the supplier with the order PDF a...

To use passkey in a local environment your server should have a local domain and ssl certificate set-up. Please contact Off Canvas if you would like this set-up. Creating a Passkey:  Always try to have a minimum of 2 passkeys in your profile, to ensure you h...

In Marlinspike codes are generated often to give a unique and traceble identification to an item. These codes follow a standard pattern: The serial number is resetted every year.The source can be either Cloud (C) or Vessel (V). Next to the code, each ite...

Using an Authenticator App An authenticator app adds an extra security step when signing in. After entering your e-mail address and password, you enter a six-digit code from an authenticator app on your phone. Before you start You need your Marlinspike login d...

Document status overview The Document status page shows crew document issues in one overview. Use it to find missing, expired and due documents. Opening Document status Open Crewing. Click Document status. Statuses Missing means a required document has not bee...

Notifying crew The Notify crew page sends document reminder e-mails to crew members. Use it when crew documents are missing, expired or due soon. Opening Notify crew Open Crewing. Click Notify crew. Selecting crew Use the filters to decide which document issue...